Pay Grade/Pay Range: Minimum: $21.25 - Midpoint: $26.59 (Hourly N6)
Department/Organization: 215101 - Dean's Office-Graduate School
Normal Work Schedule: Monday - Friday 8:00am to 4:45pm
Note to Applicants: Position is eligible for hybrid work subject to University policy.
Job Summary: The Executive Assistant I provides administrative support for a Dean, Assistant/Associate Vice President, or position of comparable size, scope, and complexity. Performs complex and non-routine administrative tasks. Acts as liaison of the executive and their office. Drafts and sends communications on executive’s behalf. Manages the office of the executive to include supervision of office staff. Oversees maintenance of all files, records, and reports. Oversee and works on special projects.
Additional Department Summary: Serves as primary support to the Associate Provost & Dean of the Graduate School. Coordinates faculty Graduate Council and its subcommittees. Reviews Graduate Faculty academic credentials. Coordinates processes for campus-wide sabbatical applications and tenure/promotion/retention reviews. Manages campus-wide awards for faculty and research funding for graduate students. Provides general and specialized administrative support to the Dean, Associate Deans, and Administrative Director. Supports continuous improvement of overall processes and efficiencies is also expected.
Required Minimum Qualifications: High school diploma or GED and five (5) years of administrative experience; OR associate’s degree and three (3) years of administrative experience; OR bachelor's degree and one (1) year of administrative experience.
Skills and Knowledge: Sophisticated interpersonal, time-management, and written and verbal communication skills
Preferred Qualifications: College degree and significant administrative experience within a major educational institution.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster
